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Despatch Operations
Ticket/Docket Generation With any despatch operation, speed is of the essence, allowing the operator to quickly process tickets / dockets, preventing backlog of lorries at the weighbridge. When designing QuarryMaster, this was at the forefront of our thoughts and as a result, we can boast average ticket generation times in the region of 15 seconds. This is facilitated by the use of searchable lists, which allow the operator to make a selection from pre-entered data and a user interface which has been designed around the need for speed.
Weighbridge Links QuarryMaster can link to any weighbridge equipment which is capable of a PC connection. The system can be configured to extract any part of the indicator output string with immediate output to a visual configuration panel, providing engineers with a user friendly installation and setup mechanism.
Output Activity Monitoring The Daily Log gives you the facility to monitor summary details of the days transactions at a glance from any PC workstation across any of your despatch depots by simply choosing the correct one from a selection. Refresh intervals can be set by second increments to ensure that the information displayed is up to date and in real time, helping managers and supervisors get a more accurate picture of the days events. The Daily Log not only allows you to view the transactions for the current day, but a series of tabs also allows you to quickly check the details for any day during the past week. In addition, you can also change the date should you need to review activity older than the current week - even if the activity was actually several years before.
Visitors Log The Visitors section of QuarryMaster allows you to record registration details of any vehicles arriving and departing from your despatch depot(s) so you always have an accurate log of who is on site and their reason for visiting. The system also automatically records the arrival and departure times of all vehicles so, with the use of reporting you are able to determine who was on site and for how long on any given date and time.
Backoffice Accounts Systems
Accounts System Link QuarryMaster is compatible with most standard accounts packages, offering seamless direct two-way communications. This eliminates the need for duplicate data entry and reduces the time taken to transfer information such as customer account details, while still offering flexibility. QuarryMaster will automatically detect any new or amended accounts in the accounts package and update accordingly. Furthermore, if accounts are deleted from the accounts system, QuarryMaster marks them as inactive rather than removing all traces in order to retain full historical analysis. Accounts marked as inactive are not available to despatch operators to prevent tickets / dockets being assigned to the wrong account by accident. QuarryMaster generates billing transactions which are then transferred back to the accounts system for invoicing.
Invoicing Options QuarryMaster has several invoicing options which allow you to generate self-billing invoices for hauliers and drivers as well as regular customer invoices and credit notes. Flexible layouts give you the mechanism to customise invoices as well as offering several default options. The transactions can also be transferred to an accounts system for invoicing if preferred. By assigning an invoicing frequency (e.g. daily, weekly, monthly), you are able to control how often this process is carried out for specific customers and batches of customers. Dockets/Tickets can be consolidated onto a single invoice for each customer or separate invoices can be generated for each delivery site.
Contracts/Job Costing This module is invaluable to those who carry out contract work as it enables them to accurately account for each transaction going to a project, meaning, you are able to more efficiently gauge profitability on individual jobs. Job costing in QuarryMaster allows you to create an unlimited number of expense headings for each contract to which you can assign budgets allowing you to compare actual costs with original budget figures. The dockets/tickets can be transferred to an external job costing system if required. Contracts can have associated delivery sites with full product pricing and haulage/driver costs available for each site.
Customers QuarryMaster can be used to record name and address information relating to each customer while still allowing a high level of control over how each customer account should be operated such as product pricing, invoicing, analysis, etc. It is also possible to set "special" haulage and driver rates for each customer to handle unusual circumstances. Customer accounts can have associated contracts and delivery sites with full product pricing and haulage/driver costs available for each contract and site. Customer accounts are generally linked to equivalent Sales Ledger accounts in the back office finance system. However, this is not always the case as "special" customer accounts can be created in QuarryMaster to handle such things as cash sales and new customers.
Suppliers In addition to recording name and address information relating to each supplier, QuarryMaster allows a high level of control over how the account should be operated, e.g. pricing, invoicing, analysis, etc. It is also possible to set "special" haulage and driver rates for each supplier to handle unusual circumstances. Supplier accounts can have associated delivery sites with full pricing and haulage costs available for each site.
Delivery Sites In addition to recording name and address information relating to each delivery site, QuarryMaster allows a high level of control over how each delivery site should be operated such as product pricing, invoicing and analysis. It is also possible to set "special" haulage and driver rates for each delivery site to handle unusual circumstances. Delivery sites can be associated with Customers, Contracts and Suppliers with full product pricing and haulage/driver costs available for each combination.
Quotations & Orders A comprehensive Quotation module allows you to enter information at the time of enquiry. You can record general details (e.g. contact and account particulars) as well as more specific information such as delivery addresses, products required and agreed prices. Trading References can be collected and stored should the prospect become a customer. A Status section helps track the progress of a quotation by recording review and approval dates and once the customer has confirmed, the details can be automatically converted into an order at the touch of a button and from that, despatch tickets/dockets can be generated.
Transportation
Vehicle Management The Vehicle Management module of QuarryMaster maintains a comprehensive record of the vehicles used or owned by your company. Basic details such as registration numbers and descriptions can be recorded as well as tare and maximum weights. A record of vehicle service histories can be maintained with related costs helping you ascertain the overall lifetime efficiency of any vehicle.
It is also possible to assign vehicles to fleets and haulage companies and to group vehicles by type and number of axles for analysis.
Driver Management The Drivers module of QuarryMaster enables you to record details relating to the individual drivers employed by your company or working for hauliers used by your company, including such things as general contact information, licence particulars and payment rates and methods.
Haulier Management The Hauliers module of QuarryMaster allows you to record both contact and licence details of all hauliers engaged by your company, including the option to provide a definition for the haulier - for example, Owner-Driver or Haulage Company. You can also set up individual haulage pricing schemes and billing methods.
Self Billing Invoices QuarryMaster maintains records of all driver and haulier transactions at an individual driver/vehicle level and for those companies who operate a self-billing policy; this means you can automatically generate self-billing invoices, which can then be sent for verification by the drivers or hauliers so the correct payment can be made.
Products, Pricing and Transportation Costs
Products and Analysis Levels QuarryMaster enables you to organise Product Items into two different levels - Category and Group. This is useful for reporting purposes but it also allows you to easily set up pricing and haulage rules at a high level instead of at the individual product level. A Product Item can belong to a Product Group while a Product Group can belong to a Product Category. Product Items will inherit default configuration properties from Product Groups, which in turn inherit from Product Categories.
Concrete Mix Control

Concrete Mix Control provides management over mixes for concrete batching. Mixes can be defined with default ingredient components which can be optionally overruled during the order entry / despatching process. Concrete Mix Control enhances the QuarryMaster pricing engine by optionally allowing prices to be set for each mix. QuarryMaster can be integrated with third party computerised concrete batching systems for two way exchange of information.
Product Pricing The QuarryMaster Product Pricing Engine has been designed with flexibility and customisation in mind and will allow both simple and complex pricing models to be implemented for customers and contracts. Delivered and exworks rates (including Radial Mileage calculations) can be entered at multiple levels including product item, product group, product category, customer, contract and delivery site. At each of these levels, separate price lists can also be entered based on any of the following factors:- depot, country, currency and delivery type. A delivered rate will always override any Radial Mileage calculations setup elsewhere in the system (for more information on Radial Mileage Schemes please see the section below).
Transportation Costs The Transportation Costs Engine can be used to calculate payments and internal costs for hauliers and company drivers (for driver "Pay by Load" payroll systems). Rates can be entered at multiple levels including product item, product group, product category, customer, contract, delivery site, vehicle, haulier and driver. Separate price lists can be entered based on any of the following factors:- depot, country, currency and delivery type.
Radial Mileage Schemes Radial Mileage Schemes can be used to calculate product delivery charges and transportation costs based on the distance to the delivery site. Radial Mileage Schemes can be setup to operate with a series of mileage bands with each one having different charging calculations and rules. Radial Mileage Schemes can be defined and set for any of the pricing levels listed above under Product Pricing and Transportation Costs. Typically, Radial Mileage Schemes are used to provide a default delivery rate for those customers and contracts who have not been individually priced - they are very easy and quick to setup. Of course, if you have agreed "special" delivery rates with some of your customers, then QuarryMaster will use these rates instead of the Radial Mileage calculated rates. In fact, you can have the best of both worlds by mixing both pricing methods. You can even perform analysis of your "special" pricing against your default radial mileage pricing which is useful to determine if a salesperson is discounting too much !!
Management Reporting
Standard Default Reports QuarryMaster provides a flexible solution for Management Reporting, which can accommodate any size of organisation. A library of standard reports is included, covering both output and financial reports for those unfamiliar with designing reports. These standard reports can be freely modified by users and they can even be used as report templates from which new reports can be created. The information extracted for reports is precise and up to date.
Report Writer If your needs are more diverse, a Report Writer is supplied, allowing the end user to specify his/her own tailor made reports by building in additional parameters. Wizards presenting users with a series of options allow you to quickly and easily generate new reports about day-to-day operations or customise existing reports in either detailed or summary format and with access to all fields; you can produce unique reports.
NEW! Links to External Programs QuarryMaster reports can be linked automatically to external applications such as Microsoft Word, Excel (including pivot tables), database files, text files etc.
System Administration and Configuration
Data Manager The QuarryMaster Data Manager is a fully-active data dictionary that organises the creation and maintenance of the data within QuarryMaster. QuarryMaster enforces full data integrity through domain, entity and referential integrity engines. The Data Manager can be used to configure these engines.
User Defined Field Validation QuarryMaster administrators can set up their own field validation through the Data Manager.
Field Level Help Builder The field help property on the Data Manager allows administrators to enter Help text for fields. When a user is editing a field with Help text, pressing F3 will bring up a Help window displaying the text.
Full Security System QuarryMaster has optional user access security, menu security, field-level security and controls security.
Audit Trails The QuarryMaster audit trail is a system management tool that tracks a user's field data changes, record additions and record deletions.
Activity Tracking Activity tracking is a system management tool that tracks when a user logs in and out of QuarryMaster and where the user goes while in QuarryMaster. Activity tracking information can be used if questions arise regarding a user's activity in QuarryMaster.
Error Handling and Error Log The QuarryMaster error-handler traps errors that occur. The error-handler determines the severity of the error and handles it accordingly. Information about an error is recorded in an error log.
NEW! Centralised Updates Future QuarryMaster program updates can be deployed centrally with optional support for Microsoft Systems Management Server. The update process supports roaming computers and ensures that updates are applied as soon as each roaming computer becomes available.
Multilingual Support
Multiple Languages

QuarryMaster can run in multiple languages. Each user can run QuarryMaster in his / her own language and users can change languages on the fly.
NEW! Add New Languages QuarryMaster administrators can add and modify languages and translations using the QuarryMaster Language and Translation Managers. Administrators can even create their own languages to present different interfaces for users in different departments, etc. - useful when departments have differing terminology.
Development Tools for Third Party Applications
Powerful Features With QuarryMaster Data Server, you can say goodbye to the time-drain and complexities of integrating third-party applications with your despatch solution. The revolutionary QuarryMaster Data Server brings the QuarryMaster data engine, with all of its data handling and data integrity functionality, to web and third party application development.
Simple to Use The QuarryMaster Data Server provides a data engine link between any user interface that can communicate with a COM object and the backend data. You just drop a COM object into your software development projects - it's that simple.


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